Research data, whether it’s scientific information or confidential client data, usually needs protection. Data room software can help to secure your valuable information from unauthorized access and cyber threats. If you work in biotech, health care, legal services, energy, or any other information-sensitive industry, then Virtual Data Room (VDR) software can keep your research and data protected. Here are ways to keep your research out of harm’s way using VDRs:
Use Passwords
Passwords are a simple but effective way of keeping your research safe with data room software. If you want a password that isn’t can’t be guessed easily, use lower and upper letter cases as well as special characters and numbers. Many VDR platforms also have security systems to flag suspicious behavior that might put your files at risk. If someone tries to access your files, you’ll receive alerts about attempted access from unfamiliar devices. Failed attempts to log in and any unusual download activities will also be reported.
The real-time surveillance enables the software to notify you of threats as they happen. You can take action, such as changing your password or removing certain devices from accessing your VDR.
Monitor Activities
Some platforms also offer safe page monitoring, which enables you to monitor your document at any time. It shows you other users who have accessed your research and the day and time they accessed it. If they downloaded the report, exported it, or modified it, you can investigate the action. If you work in a legal service firm, the virtual room software could help you track anyone who viewed sensitive case information and what they used it for.
The page tracking feature could also protect your company from expensive legal repercussions. It provides a comprehensive audit trail that could prove whether a data breach came from your company or not. If research is hacked and there are no unauthorized access attempts or unusual activities from unfamiliar IP addresses from your end, then you can determine who is responsible.
Back-Up Your Research
Some VDRs may back up your information automatically on a schedule every day. If your original draft gets corrupted or lost, you may be able to restore it before any deadlines. 94 percent of organizations that experience severe information loss almost never recover. The backup offers reassurance that if any unexpected events, like system failure or cyber-attack happen, you can recover your files.
Other VDR platforms might offer offsite storage as well. By storing your reports in different locations, you minimize the chances of loss if something occurs at the primary location. If you work in a biotech company and a disaster such as a flood or fire occurs, offsite storage could keep your files safe.
Get Data Room Software Today
VDRs offer plenty of security measures that safeguard your information. From using peculiar passwords to monitoring your account and running regular backups, the software can aid in keeping your files away from dangerous, prying eyes. Get a VDR today and have peace of mind knowing your report’s in a virtual vault that no one else can open, and upgrade your information’s security.
